Castle Venue Coordinator vs. Wedding Planner

Castle Farms CoordinatorsPlanning your wedding is an exciting, fun milestone in your life; however, it can also be a confusing task. Deciding you need help can lead to more confusion, since first you need to figure out exactly what type of help you’re looking for! Do you need a wedding planner or day-of coordinator? Do the services provided by your Venue Coordinator cover what you need? Curious as to what falls under each job description? Don’t worry, you’re not the only one!

Your Castle Farms wedding includes the assistance of a Venue Coordinator. Up until two months before your wedding date, any of the Castle’s Venue Coordinators will be happy to assist in helping answer any questions related to your wedding. Once you are assigned a personal Venue Coordinator, she will be your main contact. However, she does not plan your décor, vendors or timeline – those types of services are responsibilities fulfilled by a wedding planner. If questions do arise about those types of decisions, your Venue Coordinator can offer input from experience with past weddings. Two months prior to your wedding, the Castle will send you a Set-up Packet. By filling it out, you’ll let your Venue Coordinator know which vendors you have coming, which items belonging to the Castle that you would like to use, and exactly how you prefer the ceremony and reception area to be set. For your ceremony, she’ll be there to line up the wedding party, and coordinate the processional and recessional. She’ll also go over the specific details with you at the rehearsal held the day prior to the wedding. On your wedding day, your Venue Coordinator will make certain vendors have arrived, and will direct them to the proper location; however, she is not in charge of confirming your plans with vendors, or ensuring they meet your contract terms. She will then facilitate the cocktail hour and reception to help make everything run smoothly.

Looking for more help in planning your wedding? Need assistance in selecting vendors, choosing colors and décor, figuring out a timeline, or setting things up the day of the wedding? If you answered yes to any of the above, you should definitely think about hiring a Wedding Planner. What’s the biggest difference between a Wedding Planner and a Venue Coordinator? A Wedding Planner works for you, while a Venue Coordinator works on behalf of the venue. Wedding Planners often own and operate their own businesses, and their services and packages can vary. This works in your favor, for it gives you the option of selecting exactly the level of help you need, and the ability to hire the planner and package that works best for you. Overall, a Wedding Planner will offer in-depth assistance in selecting vendors and coordinating the services included in their contracts, plus help you select a theme and decorations for your wedding. On the day of your wedding, your Wedding Planner will be there to handle the set-up plus the decorating. She’ll also create timelines so everyone knows when and where they’re meant to be throughout the day. Castle Farms is fortunate to have a Wedding Planner on staff. Our very own Johanna Alexander is a Certified Wedding Planner through the Association of Bridal Consultants. When you hire Johanna, you receive the helpful assistance of a professional Wedding Planner who knows exactly what a Castle wedding involves, which makes the entire planning process and your wedding day itself run smoothly and stress-free.

We hope those brief explanations have proved helpful in highlighting the differences between a Wedding Planner and a Castle Venue Coordinator. Whatever you choose to do, we look forward to assisting at your Castle Farms wedding!

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