Ask the Coordinator: Linen Rental

Jessica C. asks: I’ve been browsing the Linen Showroom, and have decided on a few linen selections. How do I get a price quote and submit an order?

MaryAnn Kucharski | Darrell Christie PhotographyMaryAnn says: Our Linen Showroom is a great tool to be able to see available linen color and fabric options! (For more information on the Linen Showroom, including log in information, check out this blog). If you have a few selections in mind, but want to match them with dress fabric or centerpiece flowers before placing an order, we can have physical fabric swatches mailed directly to you. We also have swatches available at Castle Farms, which you can look over during a meeting with a Venue Coordinator.

Once you have a few selections in mind, contact the Castle Farms Venue Coordinators and we can put together a linen proposal with pricing. The information we will need is your desired selections (we can do multiple proposals, if you have a few linens in mind and want to see how they compare), and estimated guest/table count. We will also need to know what size linen you are looking for (floor length, overlay, runner, etc). If you are unsure of what size you would like, or want pricing information on different options, we can run proposals with different size combinations as well.

The quote will look something like this:

Listed below are approximate prices for floor length linens. Please keep in mind that these prices are subject to change if your guest or linen count changes, as all tax and shipping charges are divided into the per-linen cost.

24 – Navy Shantung 120” rounds – $35 per linen (20 guest tables, 3 cocktail tables)
9 – Navy Shantung 90 x 156 – $40 per linen (5 for head table, 1 seating card table, 1 gift table)

Once you have decided on your linen style, size and quantity, we will submit a formal order with our supplier which will lock in the pricing and we add the order to your account. Your linen order count can still change throughout your planning, as you begin getting RSVP’s and determining all of the tables you will need. A final quantity order will be needed 2 weeks prior to your wedding, and payment for the rental balance will be due 1 week prior to your wedding.

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